Top Employee Scheduling Software for Shift Management

Top Employee Scheduling Software for Shift Management

Shiftboard customers say they’re 30% more efficient with their scheduling. This big boost shows how important it is for businesses to have good employee scheduling software. These tools help make sure work shifts are planned well, which is key in many fields.

Now, fast-paced workplaces need scheduling tools to keep things running smoothly. Things like making schedules automatically, swapping shifts, managing time off, and being able to check it all on your phone are crucial. Companies trust software from Deputy, Humanity, and Shiftboard to help their workers be more productive and happy.

Key Takeaways

  • Shiftboard customers report a 30% increase in scheduling efficiency.
  • Effective employee scheduling software is essential in various industries.
  • Key sought-after features include automated schedule creation and shift swapping.
  • Leading solutions like Deputy, Humanity, and Shiftboard offer robust features.
  • The right tools can significantly improve workforce productivity and satisfaction.

Overview of Employee Scheduling Software

Employee scheduling software is a key tool in today’s work world. It helps businesses make the most of their workers. This tech makes managing schedules easier and solves many workforce challenges.

What is Employee Scheduling Software?

This tool, also known as employee scheduling software, makes shift assignments automatic. It considers things like when staff is available, their time-off needs, and labor laws. This ensures everyone gets a fair schedule.

Benefits of Using Employee Scheduling Software

Using this software boosts how smoothly a business runs. It offers several key advantages:

  • Improved Work-Life Balance: A survey shows 75% of hourly workers say good work-life balance is key to their job happiness.
  • Increased Job Satisfaction: Automated schedules mean accurate and flexible work times, making employees happier.
  • Compliance with Guidelines: Companies struggle to follow sleep and rest rules. Good scheduling can help meet these guidelines.
  • Handling Labor Demands: It helps deal with more work or fill sudden shift gaps when someone can’t work.
  • Mitigation of Common Complaints: Prompt updates and fair shift assignments can cut down on common gripes like sudden changes and scheduling fights during holidays.

Key Features to Look For

When picking an employee shift planner, look for important features:

Feature Description
Auto-Scheduling Automatically makes schedules using set rules.
Shift Optimization Finds the best shifts to keep labor costs low.
Integration Capabilities Works smoothly with other HR and payroll tools.
User Interface A user-friendly design that’s easy to use.

Also, advanced software like Buddy Punch has more tools. These include drag-and-drop scheduling, repeating shifts, and managing when employees are free to work. Plus, it might have geofencing, GPS, and even face recognition to ensure extra security and accuracy.

Deputy: Comprehensive Features and Automation

Deputy is a powerful tool for scheduling employees. It’s great for small and midsize businesses. It makes managing shifts easy with its many features. This tool helps save time by automating a lot of the work.

Pros & Cons

  • Pros:
    • Comprehensive feature set including mobile app support and third-party integrations.
    • Enables easy shift swapping and management of open shifts.
    • Automated scheduling reduces time spent on manual adjustments.
  • Cons:
    • Not a complete HR management tool.
    • Available only in English.

Key Features

Deputy has features that meet different needs for scheduling. Notable features include:

  • Integration with popular software like Xero, Vend, and iPayroll.
  • Automated scheduling to minimize conflicts and maximize efficiency.
  • Break Planning feature, allowing management of employee breaks within shifts.
  • Control and manage labor costs by aligning staff costs with sales data.
  • Limits on scheduled hours to avoid unnecessary overtime for part-time employees.

Why Choose Deputy?

Businesses looking to improve scheduling will find Deputy very useful. It’s priced at $19 per user per month. This is affordable, given all the features you get. Deputy is highly rated by users, with 4.6/5 scores on G2 and Capterra.

Choosing Deputy means making scheduling simple and efficient. The great reviews prove it’s a top pick for many. It’s perfect for organizations needing a user-friendly scheduling tool.

Feature Description
Mobile App Access schedules and make adjustments on the go
Automated Scheduling Reduce time spent on creating and editing schedules
Third-Party Integrations Integrates seamlessly with Xero, Vend, iPayroll
Break Planning Manage and define various break types in a single shift
Labour Cost Control Monitor and control labor costs by comparing against sales data

Humanity: Flexible and Easy to Use

Humanity software is known for being easy and full of helpful tools. This makes it perfect for companies who want to manage shifts well.

Main Features

There are many key features in Humanity software to manage shifts smoothly:

  • Real-time alerts via the complementary mobile application
  • Schedule creation up to 80% faster compared to traditional methods
  • Dynamic shift editing and staff management
  • Automated schedule maker for additional efficiency
  • Advanced reporting and forecasting tools

Strengths and Weaknesses

While Humanity is praised for being flexible and simple, it’s important to consider both its good and not-so-good points:

  • Strengths:
    • 4.9 rating for scheduling software
    • 4.8 rating for mobile and Apple Watch app
    • Implementation time as low as 44 days
    • Quick, live support with less than 1-minute wait time
    • ROI of 8 to 10 times the cost within four months
  • Weaknesses:
    • Comprehensive feature set can be overwhelming for some users
    • Advanced features may require an additional fee

Best Use Cases

Humanity works well in several situations:

  • Businesses needing rapid, automated schedule maker capabilities
  • Organizations requiring robust shift management tools
  • Companies desiring a mobile solution with high ratings and real-time alerts
  • Businesses that prioritize a quick turnaround on implementation and strong support

With over 175,000 businesses globally using it, Humanity has become a key player in managing shifts.

Statistic Value
Reduction in Scheduling Time 75%
Business Growth Enablement Up to 200%
Average Implementation Time 44 days
Employee Scheduling Software Rating 4.9
Mobile App Rating 4.8
Live Support Wait Time Less than 1 minute

Shiftboard: Focus on Applicant Tracking

Shiftboard makes organizing schedules and tracking new job applicants easier. It’s made to be user-friendly and affordable for any size business. Its many tools help manage workers better.

Features Overview

It shines with smart functions and easy use. Key features include:

  • Applicant Tracking System (ATS): It merges job listings with managing candidates for a simple hiring process.
  • Real-Time Scheduling: Lets bosses quickly change shifts, saving time and boosting job flow.
  • Automated Notifications: Tells everyone of schedule tweaks, cutting down on misunderstandings.
  • Reporting and Analytics: Provides info on labor spending and how well schedules work, aiding in smart planning.

Pros & Cons

Like all tools, Shiftboard software has its good and bad points. Here’s a fast review of its pros and cons:

Pros Cons
Powerful applicant tracking system Calendar view can be cluttered
Affordable pricing plans Steep learning curve for new users
Real-time scheduling capabilities Limited integration options with other software
Strong support and customer service Some features may be too advanced for small businesses

Ideal Businesses for Shiftboard

It’s great for many organizations, especially:

  1. Healthcare Organizations: Perfect for managing 24/7 operations and many shift types.
  2. Manufacturing Plants: It lowers costs by automating schedules, just like it saved $800 per worker for one big company.
  3. Event Management Companies: Eases handling temporary staff and their shifts.
  4. Educational Institutions: Organizes schedules for teachers and staff, cutting down on admin work.

Shiftboard has managed over 630 million shifts and serves big names like Major League Baseball Networks and Harvard. It’s well-trusted for good reason. Having real-time scheduling makes employees a lot happier, six times more satisfied to be exact.

When I Work: Best for Multiple Locations

The When I Work app is well-known for its easy use and being mobile-focused. It’s a favorite for businesses with many spots to manage. This app links smoothly with payment and sales systems, making it modern and helpful for work needs.

Key Capabilities

When I Work simplifies multiple location scheduling with features that boost work and cost control.

  • Time Savings: Save up to 15 hours per week scheduling hourly employees.
  • Attendance Tracking: Customers have reported saving up to 14 hours weekly on scheduling and attendance tracking.
  • Scalability: Suitable for teams of any size, scaling efficiently across multiple locations.
  • Real-Time Payroll: Facilitates real-time payroll processing, saving time and ensuring accurate labor cost tracking.
  • Cost Management: Labor distribution reports help track labor costs and where the budget is allocated.
  • Shift Management: Features like integrated timesheets, break management, and overtime alerts streamline shift planning.
  • Customer Satisfaction: High ratings on platforms like Capterra, with users praising the ease of use and efficiency.

Businesses like Elephants Deli, Metro Dental, and Queensland University use this app well. They manage their varied team well, thanks to the When I Work app.

Advantages and Limitations

The When I Work app makes multiple location scheduling easy. This saves time and cuts labor costs. Users also like the quick help from the support team.

Yet, the app does have a few drawbacks. Even though it can connect with many tools, the basic plan is good for only one place with up to five users. Also, it might not offer all needed integrations for some users.

Still, the When I Work app is great for businesses wanting a dependable, adaptable way to manage work across many locations efficiently.

APS OnLine: Integrated Scheduling and Payroll

APS OnLine is top-notch for businesses wanting to manage schedules and payroll smoothly. It makes HR processes simple, letting companies use resources wisely while controlling costs.

Features and Benefits

APS OnLine comes with many tools for different industries. Financial services can easily create and manage schedules. The healthcare sector finds it useful for tracking various pay rates accurately.

  • Labor Expense Reporting: Helps control costs for both regular and premium employee pay.
  • Accessibility: Cloud-based feature ensures that users can access the software from anywhere, providing data security and up-to-date tools.
  • Automatic Processes: Increases productivity and prevents over-staffing or under-staffing, particularly in the hospitality industry.
  • Custom Templates: Create and implement custom employee schedule templates for efficient scheduling across various sectors.

Challenges and Drawbacks

APS OnLine does have some downsides. The cost could be high for small to medium businesses. It also lacks a news feature for internal team communication.

However, the software is cost-effective in the long run. It provides insights that make sure pay aligns with hours worked, which is very important when considering the benefits.

Industry Key Benefits
Financial Services Effective schedule creation and management
Healthcare Manages varied pay rates with precision
Hospitality Avoids over-staffing or under-staffing

APS OnLine makes managing schedules and payroll a breeze. It’s a great fit for companies aiming to run their HR operations more efficiently.

HotSchedules: Ideal for Mobile Workforces

The HotSchedules platform is celebrated for its powerful tools in mobile workforce scheduling. It’s perfect for the restaurant and hospitality fields. This software makes managing employees easy. It gives you up-to-the-minute reports on things like labor costs.

Core Features

  • Maximum capacity for 1,000 users, making it suitable for medium to large-sized organizations.
  • Exceptional mobile apps tailored for employees using mobile devices for work-related tasks.
  • Real-time integrated reports on labor budgets and costs, enhancing decision-making capabilities.
  • Specialized add-on software designed for the restaurant and hospitality industries.

Pros & Cons

Pros Cons
Excellent for mobile workforce scheduling. Absence of a free trial.
Real-time reports that aid in cost management. User interface varies in quality.
Specialized support for restaurant management software needs. Hidden pricing details.

Best Scenarios for Using HotSchedules

HotSchedules is best for jobs needing lots of mobile workers. It’s great for big organizations too. The real-time reports are a game-changer. Businesses in food and travel love this software. Early Girl Eatery and Ford’s Garage have both praised it. They saw fewer people leaving and simpler schedules.

Kronos Workforce Ready: Complete HRMS with Scheduling

Kronos Workforce Ready is a powerful HR management system for small to midsize businesses. It offers features like employee scheduling, payroll, and performance reviews. From 2014 to 2015, companies’ use of labor scheduling software jumped by 40%. This shows the increased need for effective scheduling tools. Kronos brings all HR tasks together, making management easier.

You might think solutions like Kronos Workforce Ready are costly, but they’re surprisingly affordable. Pricing starts at just $1 per month per employee. For more advanced features, the cost can go up to $2.45 per user monthly. Kronos even offers discounts for businesses with many employees. This makes it a smart choice for those wanting to save money while finding the best tools for their company.

Kronos also shines with its unmatched support system, available 24/7. Platforms like Deputy and HotSchedules benefit from this. With options for phone, email, or chat support, getting help is always easy. Businesses appreciate the flexibility Kronos offers with data access and user roles. Plus, its ability to work well with other software for detailed reports and analytics aids in smart decision-making.

Despite strengths, some users have issues with the UKG Ready™ mobile app. It has a 2.9 out of 5 rating from over 21,000 reviews. One downside is needing Wi-Fi to use the app. Still, major companies like Microsoft trust Kronos. It has also won top honors, such as a gold award for workforce management. These achievements show Kronos’s dedication to providing high-quality, innovative HR solutions.

FAQ

What is Employee Scheduling Software?

Employee scheduling software helps businesses with staff scheduling. It looks at things like when staff can work, when they need time off, and what the business needs. This way, it creates schedules that are good for both the workers and the company.

What are the benefits of using Employee Scheduling Software?

Using this software makes schedule making easier and more efficient. It also helps lower labor costs and keeps your business in line with the law. Plus, it’s easier for employees to switch shifts or request time off and it helps everyone talk to each other better. This software keeps your team working steadily, making sure your service is always great.

What key features should I look for in Employee Scheduling Software?

Look for software that can make schedules for you, tracks your labor costs, and easily connects with other systems. You also want something that’s easy to use, lets you work on your schedule from anywhere, and looks good on a phone.

What are the pros and cons of using Deputy for shift scheduling?

Deputy is good for small to midsize businesses. It has a clean look, works well on phones, and can be linked with other programs. But, it’s not so great for big HR tasks, only comes in English, and might not work for every business because of that.

What makes Humanity a flexible and easy-to-use platform?

Humanity is easy on the eyes and has lots of ways to help you learn how to use it. It also offers special features like reports and automatic schedule making if you pay extra. This makes it a good pick for businesses that need a lot of support for scheduling, even if it can be a bit much for some people.

What are the main features of Shiftboard?

Shiftboard has a pretty easy-to-use look, affordable prices, and can help track people who apply to work for you. It also gives you many ways to look at your schedule, which can sometimes look messy in the calendar view. It’s a good choice for those who need a strong schedule program without spending too much.

Why is When I Work considered best for multiple locations?

When I Work is loved for how it looks on phones and works with other systems well. It’s perfect for businesses with many places since it makes scheduling across different sites easy. But, it doesn’t connect with everything out there, and you might have to pay more if you want to use it for more than one place with a few people.

What are the features and benefits of APS OnLine?

APS OnLine is a mix of HR and payroll software that’s easy to learn. It’s great for small and medium businesses that want to handle schedules and payroll in one place. But, it might be too expensive for some smaller companies, and there’s no social news feed, which can be a bummer.

What makes HotSchedules ideal for mobile workforces?

HotSchedules is all about making scheduling easy on the phone. It’s especially good for places like restaurants that change schedules a lot. It comes with tools to keep track of costs, but some people don’t like how it looks, and it’s not so clear how much it costs without checking.

What is included in Kronos Workforce Ready’s HRMS with scheduling capabilities?

Kronos Workforce Ready is a big tool that helps with lots of HR things along with scheduling. It’s good for smaller businesses. But to use it, you might have to get help from other companies, and it can be hard to set up if you’re not used to these kinds of systems.

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